What We Do…

At Modern Meetings, we create exceptional global experiences that reflect the unique character of your business. From sourcing the ideal location to managing every logistical detail on-site, we ensure your event is seamless, engaging, and impactful.

We plan and execute meetings, events, and incentive travel programs across industries and continents. Our solutions are tailored to your objectives—fostering connection, driving engagement, and delivering measurable results.

Sourcing & Contracting

We find the perfect venue that fits your needs and handle all the negotiations and arrangements. Our access to premium hotels provides exclusive discounts as well as numerous concessions.

Select Services

Need a little more assistance outside of hotel contracting? Let us help you with schedule development, entertainment & decor sourcing or vendor management.

Turnkey

We tailor our approach to your unique needs, ensuring a bespoke experience that aligns with your goals and preferences. From conceptualization to execution, we manage every aspect of your event to ensure everything runs smoothly.

Our Services

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Our Services *

  • We research and recommend the best venues to fit your event goals and budget. Our team negotiates favorable hotel contracts to secure competitive rates and terms - all complimentary!

  • We design and coordinate unique offsite activities to engage and entertain attendees. From team-building adventures to local excursions, every detail is handled.

  • Our team manages all travel logistics to ensure seamless arrival and departure experiences. We coordinate flights, ground transportation, and VIP transfers.

  • We create comprehensive event budgets and monitor expenses to maximize ROI. Detailed reporting ensures transparency and smart financial decisions.

  • We bring your event vision to life with innovative themes and branding. From concept to execution, we craft experiences that resonate with attendees.

  • Our experts design immersive environments that reflect your brand and objectives. Layouts, décor, and flow are optimized for impact and functionality.

  • We plan customized menus and dining experiences that delight guests. Our team manages tastings, dietary needs, and vendor negotiations.

  • We coordinate schedules, speakers, and technical requirements for seamless sessions. Our team ensures smooth transitions between general sessions and breakouts.

  • We implement event apps to enhance attendee engagement and communication. Features include schedules, networking tools, and real-time updates.

  • Our team oversees all event logistics and operations on the ground. We handle issues in real time to ensure a flawless experience.

  • We source and manage entertainment, staging, and AV production. Every element is curated to captivate and energize your audience.

  • We track and manage room blocks to optimize guest accommodations. This includes reporting, updates, and special request handling.

  • We design and manage a smooth registration process tailored to your event. Attendees receive clear communication and streamlined check-in.

  • We create engaging and visually striking exhibits to showcase your brand. Our team handles design, logistics, and on-site coordination.

  • We produce seamless virtual and hybrid experiences with the latest technology. Our solutions connect in-person and remote audiences effortlessly.